Privacy Policy
Effective: August 24, 2025 | Reviewed annually – last substantive update: August 24, 2025
Your privacy matters to us. This notice explains what information we collect, how we use it, and the choices you have. We respect your privacy, and intend our site to be a safe place for everyone who visits and corresponds with us. This notice explains how we protect your privacy and treat your personal information. It applies to current and former customers. “Personal information” means any information that identifies, relates to, describes, or could reasonably be linked, directly or indirectly, to you as an individual (for example, your name, email address, mailing address, or IP address).
Data We Collect and Why We Collect It
In an effort to better understand who is visiting our website and to provide a better overall experience, we collect the following data:
- Your name (so we can send you emails directed to you specifically)
- Email address (so we know where to send the emails)
- Your professional development preferences if you took the quiz (so we can customize what we send you)
- How you signed up for our emails (so we know how people are finding out about us)
- When you signed up for our emails (so we know what content you may have already seen)
- Your mailing address, IP address, time zone, and an approximate city/region (Mailchimp approximates this from your IP) so we can let you know about events in your area.
How We Collect This Data
Your name, email address, and mailing address are collected if you’ve typed them in yourself such as when signing up for our email list or when registering for a workshop. Your professional development preferences are saved when you take the workshop quiz or register for a workshop. Other information such as when you signed up for our emails, your IP address, time zone, and approximate location inferred from that IP address are captured automatically by our service-provider tools. (See “How We Share Your Information” below for who those providers are.)
How We Share Your Information
We keep your data close and only pass it to partners that help us run Grassroots Workshops. We never sell your info. Here’s the full list:
- Mailchimp – sends our emails.
- Google Analytics – tells us which pages get the most traffic.
- Meta / Facebook – lets us show ads to people who’ve already visited our site.
- Stripe (plus Apple Pay & Google Pay via Stripe) – securely processes workshop payments; we never see your full card number.
- Cloudflare – delivers our site quickly and blocks malicious traffic (it only sees IP addresses and traffic logs).
- Zendesk – handles customer-support emails and chat; stores your messages along with basic metadata (IP address, approximate city/state, device type).
- Google Forms – collects questions you ask an instructor for a live question and answer session.
These companies can use your information only to help us; they can’t market to you on their own. We may also share data if the law requires it, or if we merge with, or get bought by, another business (your info would move with the company under the same protections). We don’t sell or share your personal info for cross-site advertising.
How Long We Hold On To This Data
We keep information only as long as there’s a business or legal reason to hang on to it and then we delete or anonymize it. Here’s what that means in plain English:
| Data type | How long we keep it | Why / criteria |
|---|---|---|
| Email-list details (name, email, preferences) | While you’re subscribed. If you unsubscribe, we move your contact to an “archived” status so we don’t email you again but keep a record that you once subscribed. Lets us respect your opt-out and keep basic mailing history for compliance. We delete the record if you ask us to erase it. | Lets us respect your opt-out and keep basic mailing history for compliance. We delete the record if you ask us to erase it. |
| Workshop purchases & billing records | For the life of the business, unless a law tells us to delete sooner. We need a complete sales history for accounting, customer support, and tax purposes. | We need a complete sales history for accounting, customer support, and tax purposes. |
| Quiz answers & marketing-source info | Kept indefinitely unless you ask us to delete it. Helps us improve and personalize future offers. | Helps us improve and personalize future offers. |
| Website analytics logs (Google Analytics) | Automatically deleted or anonymized after 26 months (Google’s default). Enough time to spot traffic trends without keeping long-term logs. | Enough time to spot traffic trends without keeping long-term logs. |
Need something scrubbed sooner? Email privacy@grassrootsworkshops.com with the subject line “Delete My Data.” We’ll remove what we can unless a law or legitimate business need requires us to keep it (for instance, completed sales records).
How We Keep Your Data Safe
All of your information is kept safe using the latest technology including encrypted SSL encryption protocols and two-factor authentication behind a secure username and password combination. It is important to realize though that there is no such thing as perfect security on the Internet.
- Encrypted in transit – every page on our site loads over HTTPS (TLS).
- Encrypted at rest – our databases and backups are stored with encryption turned on.
- Access control – only staff or service-provider personnel who need your data can see it, and they must log in with multi-factor authentication.
If we ever discover a breach that puts your information at risk, we’ll let you know right away and follow all required legal steps.
Cookies
Like most sites, we set a few cookies so things run smoothly and we can see what’s popular:
| Type | What it does | How to turn it off |
|---|---|---|
| Essential cookies | Keep you logged in and remember things like your workshop cart. | These have to stay on for the site to work. |
| Analytics cookies (Google Analytics) | Show us which pages get the most traffic and help us improve the site. | Block Google Analytics in your browser or install Google’s opt-out add-on. |
| Email pixels (Mailchimp) | Let us know if a newsletter was opened so we don’t resend the same info. | Unsubscribe from our emails or set your email app to block remote images. |
| Marketing pixels (Meta/Facebook Pixel, X/Twitter Pixel) | Help us show ads to people who’ve already visited our site. | Use your browser’s ad-tracking settings. |
Keep Your Wits About You…
Never assume that people are who they say they are, know what they say they know, or are affiliated with whom they say they are affiliated with in any forum or user-generated content area. Information obtained in a forum may not be reliable. We cannot be responsible for the content or accuracy of any information, and shall not be responsible for any decisions made based on such information. Please keep in mind that whenever you give out personal information online — for example, via message boards or chat — that information can be collected and used by people you don’t know. While we strive to protect your personal information and privacy, we cannot guarantee the security of any information you disclose online; you make such disclosures at your own risk.
Please also exercise discretion while browsing the Internet. You should be aware that when you are on our website, you could be directed to other sites that are beyond our control. There are links to other sites from our website pages that take you outside of our service. For example, if you click on a banner advertisement or a search result, the click may take you off the website. This includes links from advertisers, sponsors, and content partners that may use our logo(s) as part of a co-branding agreement. These other sites may send their own cookies to users, collect data, solicit personal information, or contain information that you may find inappropriate or offensive. In addition, advertisers may place cookies on users’ devices, which we do not control.. We reserve the right to disable links from any third party sites at any time.
We do not make any representations or warranties as to the security of any information (including, without limitation, credit card and other personal information) you might be requested to give. We strongly encourage you to make whatever investigation you feel necessary or appropriate before proceeding with any online or offline transaction.
Your Privacy Rights
Some states, like California, Colorado, Connecticut, Utah, Virginia and Tennessee, give you extra control over your personal information. If you live in one of those places, you can:
- See it. Ask for a copy of the personal info we have on you.
- Fix it. Tell us to correct anything that’s wrong or out of date.
- Delete it. Ask us to erase your info (unless we’re legally required to keep it).
- Take it with you. Get your info in a portable file.
- Opt out of sale or “sharing.” We don’t sell or share data for ads, but you can confirm or change your preference any time.
- Limit sensitive info. Tell us not to use precise location or other sensitive data (we don’t collect it unless you’ve opted in).
How to make a request
- Email us at privacy@grassrootsworkshops.com with the subject line “Privacy Request.”
- Mail us at Grassroots Workshops, 3217 E. Carson Street Suite 1016, Lakewood, CA 90712.
We’ll verify it’s really you (or your authorized agent) and get back to you within 45 days. We won’t treat you any differently for using your rights.
Questions
We want you to understand how we protect your privacy. If you have any questions about this notice, please contact us. Send privacy questions to: privacy@grassrootsworkshops.com or write to us at 3217 E. Carson Street Suite 1016, Lakewood, CA 90712.
Please note that this Privacy Policy may change from time to time and you should check back often to view these changes.
